Ministry Description
Title: Retreat Coordinator
Commitment: 2 year position
Reports to: Executive Director on a bi-weekly basis
Consults with: Executive Director, Creative Director, Bookkeeper, and Prayer Ministry, Hope Groups, Box Ministry, and Social Media Coordinators as needed
Ministry Purpose: To coordinate and execute a restful, Biblical, encouraging weekend retreat for Hope Moms on an annual basis. Prominent elements and goals have been:
- Make a personal connection each Hope Mom, Hope Baby, and their story through the use of gifts, art, decorations, photos, etc. This can be done in any manner of ways, but giving the women something personal to her baby is important.
- Create a restful, “pampering” environment for attendees
- Provide sound Biblical teaching that addresses infant loss
- Stuff and Decorate Hope Boxes on Saturday evening
- Balloon Release on Sunday morning before departure
Responsibilities/Duties:
Annual Hope Mommies Retreat
- Procure location that is: inexpensive, “classy”, and within one hour to a major airport.
- Work with the Location hosts regarding rooms, meals, snacks, sound equipment, meeting spaces, additional amenities, etc.
- Work with Executive Director and Bookkeeper to create and manage the budget
- Work with the Executive Director and Leadership Team to develop the weekend Theme, design elements, and schedule
- Find a compassionate Worship Leader who is willing to lead and engage during the weekend. Manage and provide for all the musician’s requirements, if any.
- Procure a Session Speaker, and/or assign session topics to multiple speakers.
- Set up Registration forms in eTapestry (with help) and work with Social Media Coordinator and Creative Director to announce opening registration
- Organize and motivate volunteers as needed to help with: Goodie bags and donations, tshirts, name tag printing and stuffing, snacks and coffee table, scholarships, decorations, etc.
- Coordinate with Prayer Ministry Coordinator regarding the Prayer Room and elements therein
- Coordinate with Box Ministry Coordinator regarding Box Gathering supplies and decorating
- Assign women to small groups and rooms
- Designate small group leaders; Exec. And Hope Group Coordinator can help with this
- Work with Session Speaker to create small group topics and discussion questions
- Provide schedule, weekend details, session information, etc to Creative Director to create a pamphlet for the weekend
- Be on the property 24 hours in advance (if possible) with the Leadership Team to prepare, pray, and rest before the weekend
- Oversee and Emcee the weekend
- Wrap up any closing details with Worship Leader, Speaker, Location, etc. regarding payments and cleaning.
Qualifications:
- A believer in the Lord Jesus Christ and a strong personal relationship with the Lord
- In agreement with the HM doctrinal statement and Mission
- Does not need to be a Hope Mom but must have a strong empathy for those experiencing child-loss
- Proficient with Social Media and online usage
- Organized and able to effectively manage spreadsheets and materials
- Able to organize, motivate, and equip individuals and volunteers
- Self-motivated and responsible to complete duties without recognition or reward
- Possess own online device and internet services to perform duties
- Willing to go above and beyond for the healing of Hope Moms and the ministry of HM
Ministry Context: This position will take place primarily in the home of the Retreat Coordinator when preparing, and at the annual retreat. Attendance at the annual HM Retreats will be required, unless extenuating circumstances prevent attendance.
Additionally, there will be an annual Leadership Team retreat that in good faith, you will make all efforts to attend.
Compensation: HM is a non-profit organization that relies upon the generosity of donors and has no consistent revenue stream, therefore, all positions are on a volunteer basis. No compensation will be given for duties performed nor will any electronic devices required to perform duties be provided.
Applicants must read and review the Doctrinal Statement. Click here for the link.
